Meeting 29.8.16

Present:

1. G Kumar - Ex-AD
2. Aji Bhaskar - President
3. Panna Rashmi Ray - VP-Education
4. Mathen - VP-Membership
5. Srinagesh - Treasurer
6. Rajat - Secretary
7. Kaushik

Proceedings on agenda points:

1. Membership growth:
• We have to continue to add new members as attrition also happens.
• Panna was advised by GK to focus on the SIYA buildings as many people had shown interest.
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2. Member participation:
• Infrequent members (eg John and Gagan) to be encouraged to attend proceedings.There are some (eg Shyam and Afroz) who continue to be members but find it difficult to attend now. We will encourage them to continue their membership at least.
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3. Improving quality:
• Mentors to be recast for all members (VP-M).
• GK, Aji, Rajat, Panna to increase involvement in mentoring.
• Mentors are also expected to ensure that their mentees are able to give the project speeches as per the broad calendar.
• Education session for role-playing  required, as many new members now are unclear about protocols. A joint session with some other club can be organised (GK).
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4. Action Plan for 10 DCP points by Jun-17:
• 4 CCs before Jun-17 (RR, PR, Ananth, Ram) - 2 points
• 2 CLs before Jun-17 (Mathen, Ram) - 1 point
• 4 COT Jun-16 + 4 COT Jan-17 - 2 points (one completed)
• Membership renewal and Club Officers update - 1 point (completed)
• 8 new members by Jun-17 - 1 point
• ALB for Aji - 1 point
• ALS for GK - 1 point
• ACB/ACS/ACG (any one) - 1 point
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5. Outside agenda:
• VP-E to check stock of certificates and reorder if required.
• Kaushik handed over the chartering papers to Secretary.
• Srinagesh took over books of accounts and cash from Kaushik, who had been maintaining till now. Tallied books till Jun-16 were handed over.